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Sponsor Deliverables Tracker · Creators & Studios

Never miss a sponsored post, and report it the day it's live

Brand-deal deliverables in Notion get Slack reminders before they're due, and a proof-of-post email to the sponsor once you post, after your approval.

Available now $79 one-time · never renewsIncluded in Enterprise
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Free account to start. Buying and running live need a paid plan.

  • Runs on a schedule
  • 1 AI step
  • A person approves before it acts
  • About 15 min to set up

Sound familiar?

The job, before and after this agent.

What it feels like today

  • “We juggle five brand deals and a due date always sneaks up on us.”
  • “Sponsors ask for proof of posting and we dig through links a week later.”
  • “Our deal terms live in Notion, but nothing reminds us what's due when.”

What you get with the agent

  • Deliverables due in the next 3 days or overdue are found in code every morning.
  • Slack reminders with the brand, the due date, the days left and the Notion link.
  • When you mark a deliverable Posted, a proof-of-post email from your links and the agreed terms.
  • You approve each email; it's sent to the sponsor and the page is set to Reported.

Before

The tea brand's video was due Friday. You remember Sunday night and spend Monday apologising and hunting for links.

After

Slack reminds you Tuesday, Wednesday and Thursday. Friday you post, paste the link, set Posted, and the proof-of-post email is waiting for your approval.

How it works

The whole workflow, step by step.

Keep each sponsored deliverable as a page in a Notion database (brand, due date, status, proof link, sponsor email, terms). Every morning the agent finds, in code, the deliverables due in the next 3 days or overdue that aren't Posted yet, and reminds you in Slack with the brand, the due date, the days left and the Notion link. When you set one to Posted and paste the proof link, AI drafts a short proof-of-post email for the sponsor from your links and the agreed terms. You approve it; it's checked in code, emailed with replies to you, and the page is set to Reported. It has no social analytics: it never states views, reach or results, and it doesn't post content.

  1. TriggerEvery day at 9:00
  2. App callRead open deliverables
  3. LogicDue soon or overdue?
  4. LogicEach deliverable due
  5. App callRemind you in Slack
  6. App callRead posted deliverables
  7. LogicEach posted deliverable
  8. AI stepDraft the proof-of-post email
  9. LogicAnything posted?
    • Nothing posted:Nothing to report
    • Emails to approve:Approve the proof-of-post emails
  10. OutputNothing to report
  11. Human approvalApprove the proof-of-post emails
    • Approved:Each approved email
  12. LogicEach approved email
  13. LogicCheck before sending
  14. LogicSend it?
    • Passes:Already reported?
    • Held:Held
  15. OutputHeld
  16. LogicAlready reported?
  17. LogicNew?
    • Already reported:Already reported
    • New:Email the sponsor
  18. OutputAlready reported
  19. OutputEmail the sponsor
  20. App callMark it Reported
  21. LogicRemember the report
  22. LogicCount what happened
  23. App callPost the summary to Slack
  24. OutputDone

This is the workflow that opens in your workspace when you set the agent up. Every step can be edited.

  1. Step 1Every day at 9:00Runs every morning. Set your time zone on the trigger: due dates are judged in that zone.
  2. Step 2Read open deliverablesReads deliverables in your Notion database that aren't Posted or Reported yet.
  3. Step 3Due soon or overdue?In code, not AI: keeps deliverables due in the next 3 days (today included) or already overdue. Change the 3 days here (within.max).
  4. Step 4Each deliverable dueOne reminder per deliverable (up to 30).
  5. Step 5Remind you in SlackPosts the deliverable, the brand and how many days are left (counted in code) with its Notion link.
  6. Step 6Read posted deliverablesReads deliverables you marked Posted (with their proof links).
  7. Step 7Each posted deliverableDrafts a proof-of-post email for each (up to 20).
  8. Step 8Draft the proof-of-post emailAI drafts a short proof-of-post email for the sponsor from the deliverable, the agreed terms and the proof links you pasted. It has no access to views or analytics.
  9. Step 9Anything posted?In code: no posted deliverables means nothing to approve today.
  10. Step 10Nothing to reportReminders only today.
  11. Step 11Approve the proof-of-post emailsEach posted deliverable's email waits here: check the links and wording, set send to false on any that shouldn't go, and approve.
  12. Step 12Each approved emailChecks, sends and updates Notion for every approved email.
  13. Step 13Check before sendingIn code: marked to send, one valid sponsor email, the Notion page id and no placeholders.
  14. Step 14Send it?Passes: emailed and marked Reported in Notion. Otherwise held.
  15. Step 15HeldMissing proof link or sponsor email, or set to not send; listed in the summary.
  16. Step 16Already reported?Remembers every deliverable already reported (kept a year), so an older batch approved late never emails the sponsor twice.
  17. Step 17New?Already reported: skipped.
  18. Step 18Already reportedThis deliverable was already reported; nothing was sent.
  19. Step 19Email the sponsorSends the approved proof-of-post email, with replies to you.
  20. Step 20Mark it ReportedSets the deliverable's Status to Reported in Notion, so it's emailed once.
  21. Step 21Remember the reportMarks this deliverable as reported for a year.
  22. Step 22Count what happenedIn code, not AI: proof-of-post emails sent and held.
  23. Step 23Post the summary to SlackPosts what was sent and held (counted in code) to your channel.
  24. Step 24DoneThe run history keeps the reminders, emails and summary.

Example run

What goes in, and what comes out.

Example with fictional data

Comes in

Notion page: Fernhill Tea, YouTube integration due November 3, Status Planned. A second page: newsletter mention, Status Posted with the issue link.

The agent produces

Slack: the YouTube integration for Fernhill Tea is due November 3, in 2 days. A proof-of-post email for the newsletter mention, listing the link and the agreed terms, waits for approval.

What you need

Everything it takes to run it.

About 15 minutes from purchase to live. A checklist above the canvas takes you through each step.

Plan

Included in Enterprise; on other paid plans it's $79 once. Agents run live on paid plans, from Basic ($39/mo).

Your AI key

Connect any of 15 AI providers on your own key. Your provider bills usage directly, at cost; we add no markup.

Apps

Checklist

  • A paid plan (agents run live on paid plans).
  • An AI provider key (Settings → AI Providers).
  • Notion and Slack, connected in Settings → Integrations.
  • A Notion database with Name (title), Brand (text), Due (date), Status (select: Planned, Posted, Reported), Proof link (URL), Sponsor email (email), Terms (text).

Setup, about 15 minutes

  1. Connect your AI provider. The AI steps run on your own key (OpenAI, Anthropic, Google and more). Add one in Settings → AI Providers.
  2. Connect Notion. Connect Notion (Settings → Integrations → Notion) and share your deliverables database with it.
  3. Connect Slack. Connect the Slack workspace you use (Settings → Integrations → Slack).
  4. Pick your deliverables database. Open “Read open deliverables”, “Read posted deliverables” and “Mark it Reported” and pick the account and database.
  5. Pick the Slack channels. Open “Remind you in Slack” and “Post the summary to Slack” and pick the account and channels.
  6. Add your sign-off. Open “Draft the proof-of-post email” and replace the placeholder, then enter the Reply-to on “Email the sponsor”.
  7. Test it with Dry Run. Press Dry Run: the agent runs on sample data with no messages sent and nothing written to your apps.
  8. Switch the trigger on. Open the trigger, set your time zone and switch the schedule on. It runs every day at 9:00.

Is it a fit?

Who it's for, and what it won't do.

Built for

  • YouTubers and podcasters with brand deals
  • Newsletter writers selling sponsorships
  • Creator managers tracking deliverables for clients

What it doesn't do

  • No social analytics: it never states views, reach or results; it lists the proof links you paste.
  • It doesn't post content or read your social accounts.
  • Nothing is emailed to a sponsor without your approval.

We list the limits up front so you can decide before you buy.

Price

$79 one-time

Per workspace. It never renews.

Available now
  • Included at no extra cost on Enterprise.
  • Buying and running it live need a paid plan, from Basic ($39/mo).
  • Dry Run costs nothing: simulated AI and app calls, nothing sent.
  • AI usage is billed by your own provider, at cost. No AI credits to buy from us.
Get this agent See how it works

One-time agent purchases aren't covered by the 30-day money-back guarantee. Refund policy

FAQ

Questions about Sponsor Deliverables Tracker.

Can it pull views or engagement?

No. It has no social analytics. The email lists the proof links you paste and offers to send stats when you have them.

How do I set up Notion?

A database with Name, Brand, Due, Status (Planned, Posted, Reported), Proof link, Sponsor email and Terms, shared with Fluxo Flow.

Will it email a sponsor without me?

Never. Reminders go to your Slack; every sponsor email waits for your approval first.

Is it worth it?

It's a one-time purchase that never renews, and one on-time deliverable keeps a sponsor coming back. Live runs need a paid plan; Dry Run is free.

Can it pull views or engagement for the report?

No. It has no access to social analytics; the email lists your proof links and offers to send stats when you have them.

How often am I reminded?

Every morning from 3 days before the due date until you set Status to Posted, including overdue days.

What must my Notion database look like?

Name (title), Brand (text), Due (date), Status (select: Planned, Posted, Reported), Proof link (URL), Sponsor email (email), Terms (text). Status must be a Select property with those option names.

Is this a subscription?

No. Sponsor Deliverables Tracker is a one-time purchase of $79 per workspace and never renews. The Enterprise plan includes it at no extra cost. Running it live needs a paid plan (from Basic ($39/mo)), and your AI provider bills you directly for usage.

Can I test it before it touches real data?

Yes. Once it's set up in your workspace, Dry Run plays every step on sample data with simulated AI and app calls: nothing is sent and nothing in your apps changes. Switch the trigger on only when you're happy.

Put Sponsor Deliverables Tracker to work.

Free account, no credit card. Your Agents page opens with Sponsor Deliverables Tracker ready to buy and set up, then Dry Run it before it goes live.

Get this agent See how it works