Skip to content

Club Release Notifier · Farms, Food & Beverage

Announce every club release personally, and catch problems first

AI drafts a personal release email for each member with their tier's items, tasting notes and a pairing. Members with shipping issues are flagged, and you approve the batch.

Available now $99 one-time · never renewsIncluded in Enterprise
Get this agent See how it works

Free account to start. Buying and running live need a paid plan.

  • Starts when your form or app sends it something
  • 2 AI steps
  • A person approves before it acts
  • About 25 min to set up

Sound familiar?

The job, before and after this agent.

What it feels like today

  • “Release emails are one generic blast that members barely read.”
  • “We only find out about a bad address or a no-ship state after the box goes out.”
  • “Members miss the customize-by date and complain later.”

What you get with the agent

  • Reads the release's items from your Notion release notes and your members from Google Sheets.
  • Drafts a personal email for each member: their tier's items with tasting notes, a pairing for their preferences, how to swap or skip by the deadline, and pickup or shipping details.
  • Flags members with a missing address, a ship-to state on your no-ship list, an unknown tier or no email instead of emailing them.
  • The club manager approves the batch; each email gets a final check and is sent with replies to your club inbox.
  • Posts the counts and the members who need you to Slack.

Before

Release week you send one email to everyone, field “what's in mine?” replies for days, and discover a member moved to a state you can't ship to.

After

Each member gets their own tier's lineup with a pairing they'll like and the swap deadline. Three members with address problems are listed in Slack before anything ships.

How it works

The whole workflow, step by step.

Post each club release (name, ship and pickup dates, customise-by deadline) from your form. The agent reads the release's items from your Notion release-notes database and your members from Google Sheets, and AI drafts a personal email for each member: their tier's items with tasting notes, a pairing that fits their preferences, how to swap or skip by the deadline, and pickup hours or shipping. Members with a missing address, a ship-to state on your no-ship list, an unknown tier or no email are flagged instead. The club manager approves the batch, each email gets a final check and is sent, and the flagged members are listed in Slack. It doesn't charge cards or create shipments; age checks and alcohol-shipping law are yours. About 50 members per run by default (each run has a $2 AI cost ceiling).

  1. TriggerNew club release
  2. LogicRead the release dates
  3. App callRead the release notes
  4. App callRead your members
  5. LogicEach member
  6. AI stepDraft the member's release email
  7. Human approvalApprove the release batch
    • Approved:Each approved email
    • Rejected:Batch rejected
  8. OutputBatch rejected
  9. LogicEach approved email
  10. AI stepFinal check on the wording
  11. LogicCheck before sending
  12. LogicSend this email?
    • Send:Email the member
    • Hold:Held
  13. OutputEmail the member
  14. OutputHeld
  15. LogicCount what happened
  16. App callPost the flagged list to Slack
  17. OutputDone

This is the workflow that opens in your workspace when you set the agent up. Every step can be edited.

  1. Step 1New club releaseRun once per release: your form or site posts the release name, ship or pickup dates and the customise-by deadline.
  2. Step 2Read the release datesIn code, not AI: writes out the customise-by deadline, ship date and pickup dates in full with their weekdays (UTC unless you set your time zone on this step), so the emails never get a weekday wrong.
  3. Step 3Read the release notesReads this release's items from your Notion release-notes database (tasting notes, pairings, which tiers get each).
  4. Step 4Read your membersReads your members tab: name, email, tier, preferences, pickup or ship, ship-to state and address.
  5. Step 5Each memberDrafts a personal release email for every member row (up to 50 per run).
  6. Step 6Draft the member's release emailAI writes a personal release email for this member: their tier's items with tasting notes, a pairing that fits their preferences, how to swap or skip by the deadline, and pickup hours or shipping. Members with a missing address or a no-ship state are flagged instead.
  7. Step 7Approve the release batchAll members' release emails wait in Reviews together. The club manager checks items, wording and flags, edits any email, sets send to false on any that shouldn't go, and approves; nothing is sent before that.
  8. Step 8Batch rejectedNothing was sent; the run history keeps the drafts.
  9. Step 9Each approved emailChecks and sends every approved release email.
  10. Step 10Final check on the wordingAI reads each approved email only for a printed street address, charges or price changes your club rules don't mention, and AI mentions — the items, tasting notes, dates and swap or skip steps are fine. It must quote the exact sentence it objects to.
  11. Step 11Check before sendingIn code: not flagged and still marked to send after review, exactly one valid email, and a subject and body with no placeholders left — plus the wording check's verdict. Anything that fails is held and listed in Slack with the reason.
  12. Step 12Send this email?Approved emails that pass every check are sent; flagged or held ones are listed in Slack.
  13. Step 13Email the memberSends the approved release email from your workspace's sender, with replies going to your club inbox.
  14. Step 14HeldFlagged, set to not send, or stopped by a check; listed in Slack with the reason.
  15. Step 15Count what happenedIn code, not AI: sorts every member into sent, needs you (flagged or held, with the reason) or failed, from what each step really did.
  16. Step 16Post the flagged list to SlackPosts the counts and the members who need you (counted in code) to your club channel.
  17. Step 17DoneThe run history keeps the drafts, the approved batch and every outcome.

Example run

What goes in, and what comes out.

Example with fictional data

Comes in

Release (fictional): Spring Release, ships April 20, pickup April 18–27, customize by April 10. Member: Grace, Reserve tier, likes bold reds, ships to a state on your no-ship list.

The agent produces

Grace flagged in Slack (no-ship state) instead of emailed. Other Reserve members get personal emails with their wines, notes, a pairing and the April 10 swap deadline, waiting for approval.

What you need

Everything it takes to run it.

About 25 minutes from purchase to live. A checklist above the canvas takes you through each step.

Plan

Included in Enterprise; on other paid plans it's $99 once. Agents run live on paid plans, from Basic ($39/mo).

Your AI key

Connect any of 14 AI providers on your own key. Your provider bills usage directly, at cost; we add no markup.

Apps

Checklist

  • A paid plan (agents run live on paid plans).
  • An AI provider key (Settings → AI Providers).
  • Notion, Google Sheets and Slack, connected in Settings → Integrations.
  • A Notion release-notes database and a members tab with the listed columns.
  • A form or tool that posts each release to the webhook.

Setup, about 25 minutes

  1. Connect your AI provider. The AI steps run on your own key (OpenAI, Anthropic, Google and more). Add one in Settings → AI Providers.
  2. Connect Notion. Connect Notion and share your release-notes database with the Fluxo Flow integration (Settings → Integrations → Notion).
  3. Connect Google Sheets. Connect the Google account that can open your members sheet (Settings → Integrations → Google Sheets).
  4. Connect Slack. Connect the Slack workspace your club team uses (Settings → Integrations → Slack).
  5. Pick the release-notes database. Open “Read the release notes” and pick your account and database.
  6. Pick your members tab. Open “Read your members” and pick your account, spreadsheet and tab.
  7. Describe your club. Open “Draft the member's release email” and replace the placeholder with your tiers, swap / skip rules, pickup, shipping and no-ship states.
  8. Add your club inbox and channel. Open “Email the member” and enter the Reply-to address, then “Post the flagged list to Slack” and pick your account and channel.
  9. Test it with Dry Run. Press Dry Run: the agent runs on sample data with no messages sent and nothing written to your apps.
  10. Switch the trigger on. Open the trigger, switch the webhook on and copy its URL and secret into the form you use to announce a release.

Is it a fit?

Who it's for, and what it won't do.

Built for

  • Winery and brewery club managers
  • Coffee and cheese subscription clubs
  • Tasting rooms with pickup and ship members

What it doesn't do

  • It doesn't charge cards or create shipments: process orders in your club system.
  • Age checks and alcohol-shipping law are yours; it only flags the states you list.
  • About 50 members per run by default (each run has a $2 AI cost ceiling); raise it with care.
  • Nothing is sent before the batch is approved.

We list the limits up front so you can decide before you buy.

Price

$99 one-time

Per workspace. It never renews.

Available now
  • Included at no extra cost on Enterprise.
  • Buying and running it live need a paid plan, from Basic ($39/mo).
  • Dry Run costs nothing: simulated AI and app calls, nothing sent.
  • AI usage is billed by your own provider, at cost. No AI credits to buy from us.
Get this agent See how it works

One-time agent purchases aren't covered by the 30-day money-back guarantee. Refund policy

FAQ

Questions about Club Release Notifier.

What about age checks and shipping law?

Those stay yours. It flags only the states you list, and it doesn't charge cards or create shipments; orders run in your club system.

What if an email says the wrong thing?

Nothing is sent before the manager approves the batch, and each email gets a final check. Tasting notes and items come from your Notion release notes.

How big a club can it handle?

About 50 members per run by default, which keeps each run inside its AI cost limit. Larger clubs can split members across tabs. Setup takes about 25 minutes.

Is it worth paying for?

It's a one-time purchase that never renews, set against writing personal release emails by hand. You need a paid plan and your own AI key; Dry Run is free.

What should the release form send?

A JSON POST with release_name (exactly as in your Notion Release field), ship_date, pickup_start, pickup_end, customize_by and notes. Post it once per release, with the webhook's signature header.

What do I need in Notion and Sheets?

A Notion release-notes database with Name (title: the wine, beer, coffee or cheese), Release (select), Tasting notes (text), Pairing (text), Tiers (multi-select), shared with the Fluxo Flow integration, and a members tab with Name, Email, Tier, Preferences, Fulfilment (Pickup or Ship), Ship-to state and Address.

How many members per run?

About 50 by default, which keeps each run inside the $2 AI cost ceiling. Raise “Each member” and “Each approved email” with care, or split members across two tabs and two runs.

Is this a subscription?

No. Club Release Notifier is a one-time purchase of $99 per workspace and never renews. The Enterprise plan includes it at no extra cost. Running it live needs a paid plan (from Basic ($39/mo)), and your AI provider bills you directly for usage.

Can I test it before it touches real data?

Yes. Once it's set up in your workspace, Dry Run plays every step on sample data with simulated AI and app calls: nothing is sent and nothing in your apps changes. Switch the trigger on only when you're happy.

Put Club Release Notifier to work.

Free account, no credit card. Your Agents page opens with Club Release Notifier ready to buy and set up, then Dry Run it before it goes live.

Get this agent See how it works